Guide
How to run an AGM, step by step
A good annual general meeting is short, has a clear agenda and ends with written minutes everyone can read.
Before the meeting
- Check the society's bye-laws for the notice period and who must be invited. Send the notice in writing, with the date, time, place and agenda.
- Attach what people need to decide on: the year's accounts, the budget and any proposals.
- Ask people to confirm attendance. A count helps you check that you have the quorum your rules require.
The usual agenda
- Confirm the minutes of the last meeting.
- Present the year's accounts.
- Present and approve the budget for the coming year.
- Appoint or confirm whoever checks the accounts.
- Committee elections or changes, if due.
- Other matters, notified in advance where your rules require it.
During the meeting
Keep to the agenda. Take one decision at a time and read it back before moving on. Where people vote, record the result.
After the meeting
Write the minutes within a few days while people remember. Share them with everyone concerned, and keep a signed copy with the building's records.
How LaFlaunt helps
LaFlaunt lets you schedule AGMs and meetings with RSVPs, record minutes, and run polls with one vote per flat.
This guide is general information, not legal or accounting advice. Your building's own rules, bye-laws or agreements, and the law of your country, come first.